Purchasing Manager

Job Description We are seeking an experienced, commercially driven, and highly organized Purchasing Manager to join our team at SO/ Uptown Dubai. The successful candidate will oversee all purchasing and procurement activities, ensuring timely sourcing of quality goods and services while maintaining cost efficiency, compliance, and brand standards. As a key member of the pre-opening team, the Purchasing Manager will support procurement planning, supplier management, budget control, and operational readiness. Key Responsibilities Purchasing & Procurement * Manage all purchasing activities in line with company standards, policies, and approved budgets. * Source and negotiate competitive pricing, payment terms, and contracts with suppliers. * Oversee purchase requisitions, quotations, purchase orders, and timely deliveries. * Identify cost-saving opportunities without compromising quality or service standards. * Coordinate FF&E, OS&E, and operational purchasing requirements within approved budgets. * Maintain procurement trackers, monitor critical deliveries, and ensure readiness for opening. * Identify procurement risks and implement contingency plans. Supplier & Contract Management * Evaluate, select, and manage suppliers based on quality, cost, reliability, and sustainability. * Maintain supplier contracts, records, and performance evaluations. * Ensure supplier due diligence, including trade licenses, VAT documentation, and banking verification. * Promote competitive local sourcing and responsible procurement practices. Cost Control & Inventory * Monitor purchasing expenditures and commitments against approved budgets. * Prepare procurement forecasts, cost comparisons, and expenditure reports. * Coordinate with Receiving, Stores, and operational departments to ensure quality, availability, and inventory efficiency. * Resolve delivery discrepancies, outstanding orders, and supplier-related issues. Systems, Compliance & Reporting * Implement and manage FutureLog purchasing workflows, supplier records, and approval processes. * Ensure compliance with UAE regulations, company procurement policies, authorization limits, and audit requirements. * Maintain accurate purchasing documentation and complete audit trails. * Provide regular procurement and budget reports to the Director of Finance. * Support internal and external audits and coordinate invoice reconciliation with Finance. Sustainability * Promote ethical sourcing, sustainable products, and environmentally responsible suppliers. * Identify opportunities to reduce waste and improve procurement efficiency. Qualifications * Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field. * Minimum 5 years of procurement experience, preferably in luxury hospitality. * Strong negotiation, supplier management, and cost-control skills. * Knowledge of FutureLog or similar procurement systems. * Familiarity with UAE regulations and procurement standards. * Excellent communication, analytical, and organizational skills. * CIPS or equivalent certification is an advantage. Company Description SO/ is a coveted collection of hotels, rooted in the world of fashion. Making its stylish debut on the global hotel scene in 2011, SO/ continues to command attention with its avant-garde design and creative approach to the world of luxury.