Transportation Supervisor

Job Description KEY RESPONSIBILITIES 1. Transportation Operations * Plan, coordinate, and supervise daily staff transportation between accommodation, project sites, and other designated locations. * Prepare and manage daily vehicle schedules, routes, and driver allocations. * Ensure timely employee pick-up and drop-off across multiple locations. * Coordinate transportation requirements for new employee arrivals, transfers, and mobilization. * Respond promptly to emergency and last-minute transportation requests. 2. Fleet & Vehicle Management * Monitor vehicle availability, utilization, maintenance, and operational efficiency. * Ensure all vehicles are properly maintained, registered, insured, and compliant with UAE regulations. * Coordinate preventive maintenance, repairs, and vehicle inspections. * Monitor fuel consumption, mileage, and vehicle operating costs. * Maintain accurate records of vehicle documentation and maintenance schedules. 3. Driver Supervision * Supervise drivers and ensure adherence to assigned routes, schedules, and company policies. * Monitor driver attendance, performance, discipline, and compliance with safety regulations. * Ensure drivers hold valid UAE driving licences appropriate to their assigned vehicles. * Conduct regular driver briefings on road safety and operational requirements. * Arrange replacement drivers during absences or emergencies. 4. Coordination & Communication * Coordinate closely with Operations, HR, Recruitment, Mobilization, and Accommodation teams. * Ensure transportation arrangements are aligned with project manpower requirements and shift timings. * Handle transportation-related complaints and resolve operational issues promptly. * Coordinate with external transport providers when additional vehicles are required. 5. Reporting & Compliance * Prepare daily and monthly transportation reports covering vehicle utilization, driver attendance, fuel consumption, and operational issues. * Maintain transport movement logs, trip sheets, and fleet records. * Ensure compliance with UAE traffic laws, RTA requirements where applicable, and company HSE standards. * Report accidents, breakdowns, and safety incidents promptly. Benefits QUALIFICATIONS & EXPERIENCE * Diploma or Bachelor's degree in Logistics, Transport Management, Business Administration, or a related field. * Minimum 3–5 years of experience in transportation or fleet supervision within the UAE. * Previous experience in Facilities Management, manpower transportation, or large-scale staff transportation is preferred. * Good knowledge of UAE roads, routes, traffic regulations, and transport operations. * Experience supervising drivers and coordinating multiple vehicles across project locations. * Proficiency in MS Excel and transport scheduling/reporting systems. * Valid UAE driving licence preferred. REQUIRED SKILLS * Strong planning, scheduling, and coordination skills. * Effective leadership and driver management. * Ability to manage transportation for large numbers of employees across multiple sites. * Good communication and problem-solving abilities. * Ability to work under pressure and handle operational emergencies. * Strong attention to safety, cost control, and operational efficiency. * Flexibility to work extended hours when operationally required. KEY PERFORMANCE INDICATORS (KPIS) * On-time employee pick-up and drop-off performance. * Fleet availability and vehicle utilization. * Reduction in transportation delays and complaints. * Fuel efficiency and transport cost optimization. * Driver compliance and safety performance. * Timely vehicle maintenance and documentation renewals.