Administrative Coordinator with Reception Duties - Dubai

Job Description Apt Resources is looking for a well-organized, professional, and detail-oriented Administrative Coordinator to join a company in Dubai. The successful candidate will be primarily responsible for handling day-to-day office administrative tasks, maintaining company documents and records, and providing general administrative support, with light reception duties. The ideal candidate must have excellent communication and organizational skills, a professional appearance, and the ability to manage multiple tasks efficiently while ensuring smooth and effective office operations. JOB RESPONSIBILITIES Office Administration: * Handle daily office administrative tasks and general clerical duties. * Maintain, organize, and update company files, documents, and records. * Prepare letters, reports, memos, and other business correspondence. * Manage incoming and outgoing emails, correspondence, and office communications. * Monitor office supplies and coordinate purchasing when necessary. * Assist in arranging meetings, appointments, and company activities. * Coordinate with internal departments, external suppliers, and service providers. * Receive, organize, and distribute incoming and outgoing documents and deliveries. * Ensure the smooth and efficient day-to-day operation of the office. * Provide administrative assistance to management and other departments as required. Reception Duties: * Welcome and assist visitors, clients, and business partners professionally. * Answer incoming calls, respond to general inquiries, and direct calls to the appropriate departments. * Maintain the reception area in a clean, organized, and presentable condition. * Assist with scheduling appointments and coordinating visitor arrangements. * Provide basic front desk support whenever required. Requirements JOB REQUIREMENTS * Bachelor's degree or diploma in Business Administration, Office Management, or a related field is preferred. * Previous experience in an administrative or office support role. * Excellent written and verbal communication skills in English. * Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook. * Strong organizational, multitasking, and time-management skills. * Excellent attention to detail and accuracy in handling documents. * Professional appearance with good interpersonal and communication skills. * Ability to work independently and handle multiple administrative tasks efficiently. * Must be reliable, proactive, and capable of maintaining confidentiality. Benefits As per the market standards